The vast majority of purchases require that departments properly plan their purchasing actions. Departments must allow for solicitation of competition and purchase order processing time when establishing requirements. The time required to issue a purchase order and obtain the goods or services, after receipt of the purchase requisition, varies greatly, as UAA procurement officers have to comply with many requirements including state statute and University regulations which occasionally cause delays in the process.
The requisitioning department is responsible for defining quality, quantity, specifications, delivery date requirements and all other pertinent information essential to a proper purchase. It is the responsibility of the Procurement Services Department to originate, control, and analyze quotations, bids and proposals.